Maple Hill Homeowners Association Annual Meeting

Maple Hill Homeowners Association

Notice of 2009 Annual Meeting 7:00 P.M. Monday, October 19, 2008

Horizon Elementary School on the corner of Emerald & Mitchell Streets

Every homeowner should plan to participate in person or by proxy- click here to print.

Regarding the annual meeting agenda, we have three (3) items to be voted on:

1)    Motion to sell Lot 27, Block 4; corner of Quail Run & Maple Hill. Any money gained from the sale of this lot would be used primarily to purchase public tables, etc. to be placed in another section of the common area. For many years, owners have been requesting that an area be set aside as a gathering place to be enjoyed by small groups of all ages. There has never been money available for this purpose, so the sale of this unused open lot could accomplish that goal.

2)    Motion to increase assessments to cover a 2009 budget shortfall and 2010 requirements.

3)    Motion to amend and restate two Maple Hill Subdivision Corporate documents-
The Bylaws and the Covenants, Conditions and Restrictions. These documents have not been restated since they were written in 1977. With dozens of amendments throughout the years, these have become complicated and unreadable in their present form. In 2006 a previous board put the documents into an electronic format, but much confusion remains. The goal of the motion is not to change the original meaning of the documents, but to eliminate outdated references and to merge all amendments into proper order for legibility. The amended documents are enclosed for your review.
Important Issues and concerns:

~ A number of homeowners who have not paid their annual assessments. The board is working with these people to get debts paid. These outstanding monies affect everyone in the subdivision and hamper the board members from doing their job. After final notices have been sent, liens will be assessed on delinquent properties. If you have not paid your homeowner assessments yet, please do so immediately to avoid further action! Remember, you do not have voting rights unless your assessments are paid in full. (Per CC&Rs, Article III, 2.)

~ New roofs, paint and fences can be seen on every street and they enhance property values for all of us. Written approval is required prior to any exterior upgrades. Be sure to contact the Architectural Director, Leland Cantrell, for written approval before starting property changes or upgrades. Please click here to print form for property upgrades or changes.
Trash & recycling bins must be stored behind your fence or in your garage.

~ Our pond is a public water drainage system and we must preserve and maintain it. Please explain to your family members, that they mustn’t play with the rocks at the edge of the streams and pond. These rocks are positioned to prevent erosion & stabilize the borders.

~ Please be considerate! Bring pet cleanup bags on walks and dispose of all litter at home.

~ Please don’t feed ducks & geese! Over-population is a serious health risk for humans. Hand feeding discourages their instincts to seek a natural food and habitat in the wild.

~ Since March, the common area director and the board have been dealing with several crisis involving pump and sprinkler failures. Nobody could have foreseen these system failures, but we dealt with them as they occurred and sought long term solutions for each issue.

~ Current and future common area needs:

Replacing rotting stairways

Restoring Corporation-owned brick walls

Removing messy, old plantings that contaminate the pond and choke pumps & streams

Repairing or replacing broken pathway lights

Repainting and repairing the five bridges

Rebuilding stream beds to cure chronic drainage, erosion, and pollution problems

Replacing Pond pump and Sprinkler pumps (30 yrs. old; Life expectancy unknown)

Your board of directors thanks you for your support

President                     Pat Strand                   376-1716

                                   Vice President                Rosemary Wimberly       383-3766

Treasurer                    Margaret Storrs           376-0103

Secretary                    Sharon Kerr                376-6870

Architectural                Leland Cantrell            323-2706

Common Area            Teresa Owen                  672-1917

At Large Directors:   Dave Turner 376-2919 & Russ Storrs 376-0103,

Mark your calendar and plan to attend the 7 PM Oct. 19th, 2009 Annual Meeting.

Please click here to print proxy form for your use. You must designate your proxy voter’s name at the top, then print and sign your name on the signature line of the form in order to be valid. Proxy forms will be collected at 9113 Maple Hill until 4:30 PM the day of the meeting. There will be a drop-in box on the front porch. (One proxy – one vote per lot.)

Respectfully submitted,

Pat Strand, President

Enclosures:

~Proxy form

~Amended & restated Bylaws of Maple Hill Subdivision Corp.

~Amended & restated Covenants, Conditions & Restriction of Maple Hill Subdivision Corp.